When you use AI for your daily work, you often type the same instructions again and again. You might tell the AI to “summarize this email” or “write a short reply” five times a day.

This takes time and slows down your work. You have to stop and think about what to tell the AI.

Jetwriter AI has a feature that solves this problem: Prompt Templates.

Think of a Prompt Template as one of your favorite commands. It lets you save a prompt that you use often. You write the full prompt once and then save it with a name.

The next time you want the AI to perform that task, simply click the name of your template. You don’t have to type the entire prompt again.

This feature does one simple job: it helps you write faster and more effectively.

What is a Prompt Template?

A Prompt Template is a set of saved instructions. You write your rules one time. Then, you can use them with one click inside websites like Gmail, LinkedIn, or Slack.

Every template has two parts. The first part is a simple name, like "Summarize". The second part is the detailed instructions. This is the long, exact rule that tells the AI what to do.

How to set up a Prompt Template

You can make a template by following a few simple steps.

1. Open the Jetwriter extension or webapp.
2. Click on the symbol representing prompt templates (it looks like a bookmark icon).
3. Click on "Add Prompt Template" to create a new template.
4. In the “Template Name” field, type a simple name for your template, like "Summarize" or "Follow Up".
5. In the “Template Text” field, type the exact prompt in the text box, which tells the AI what to do.
6. Click Save.

Now, the next time you write an email or a LinkedIn message, just pick that template from your list. You do not have to type the whole prompt again. You can make as many different templates as you need for your daily work.

Examples of how to use Prompt Templates

Here are a few ways you can create different templates for different work tasks.

Follow up with sales leads

If you work in sales, you need to send messages to leads a lot. You type the same follow-up rules every day.

• Template Name: Sales Follow Up
• Example rules: "Write a friendly email to check in on our last chat. Keep it under 100 words. End with a simple question about what they want to do next."
• How it helps: You do not have to type the exact same instructions twenty times a day. You click one button, and the AI writes a clean follow up email for your lead.

Find action items in long email threads

When you have a very long email thread, you need to know what are the key action items.

• Template Name: Find Action Items
• Example rules: "Read the entire email thread. Find the main points. Make a bullet list of action items for me. Include all the deadlines."
• How it helps: You do not waste time reading long emails to find your tasks. You just click the template, and the AI gives you a clean list of what you need to do today.

Reply to an upset user

If you work in support, you often talk to users who are mad. You need to make sure your replies always sound polite and calm.

• Template Name: Calm Support Reply
• Example rules: "Write a reply that sounds very polite and professional. Tell the user we know they are upset. Tell them exactly how we will fix the problem. Do not be defensive."
• How it helps: You click your template, and the AI writes a message that sounds polite and calm in one second.

Share team updates as a founder

If you are a founder, you need to share weekly updates with your team members. You need to be clear and fast.

• Template Name: Weekly Team Update
• Example rules: "Read my rough notes. Write a weekly update for my team. Put the notes under three headers: 'Wins', 'Priorities', and 'Help Needed'. Keep the tone fast and direct. Do not use filler words."
• How it helps: You just type or paste your rough notes. The AI turns them into a clear and exact update for your employees. You do not spend hours fixing your words.

Tips to write the best templates

Give exact details

The AI needs clear rules to do a good job. If you want a short list, tell it exactly how many points to make. Do not let the AI guess.

• Bad: "Make a list of things to do."
• Good: "Make a list with three bullet points."

Tell the AI how to sound

The AI does not know what a word like "professional" means to you. You have to tell it exactly what to do. Think about the small things you do when you write.

• Bad: "Make it sound professional and nice."
• Good: "Use formal words. Do not use exclamation marks. Always start the message with 'Good morning'."

Tell the AI what not to do

Sometimes, the AI uses words or habits you do not like. You must tell the AI exactly what to avoid in your text.

• Bad: "Write a clear email."
• Good: "Do not use jokes. Do not use long sentences. Do not use emojis."

Get started today

You only have to write a good rule one time. After that, it helps you write faster every single day. You do not have to waste time typing the same long instructions again.

Think about the emails you write every day. What is one email task you do over and over?

Open your Jetwriter AI extension or webapp today. Make your first Prompt Template for that daily task. See how much time you save when you write with just one click.

Frequently Asked Questions (FAQ)

Is there a limit to how many prompt templates I can create?

No, there is no limit. You can create as many templates as you need for your daily work.

Will my saved prompt templates sync across my phone and computer?

Yes, they sync automatically. When you make a template on your computer, it will appear on your phone. You can use your saved prompts everywhere.

Can I change my template rules after I save them?

Yes, you can change them at any time. Just select the template from the prompt template list and edit the text box. You can update the instructions whenever you want.

Is there a word limit for the rules inside a template?

No, there is no word limit. You can write very long and exact rules. The AI will read your full instructions every time you use the template.